In 2016 there were no changes in the reporting scope because Outotec did not make any mergers, acquisitions or divestments. Our policy for restatements in case of significant changes in our company structure, or changes in the general validity of the data, is that the data is recalculated for previous years, if the changes have led to discrepancies of more than 10% (G4-22).
The financial data in this report is based on data collected through our enterprise resource planning and management reporting systems. The figures used in Outotec’s consolidated financial statements have been prepared according to the International Financial Reporting Standard. In addition, some data has been collected manually from Microsoft Excel spreadsheets.
Performance data on environmental aspects has been collected from our major business units for electricity use, heating, owned or leased company cars, flight emissions, water use, paper use, recycled waste, and landfill waste. Some environmental indicators have been be recalculated for previous years, because there were significant changes in the general validity of the data.
The report also includes information on the combustion of fuels in company-owned combustion sources (scope 1 emissions), and figures on hazardous wastes, which were mainly generated in our research centers, manufacturing workshops, and ceramic plate production plant. A new database was employed to help us compile environmental data on location-specific data sheets.
Data from Outotec’s project site operations was excluded from the data collection. All the local companies from which the data was collected are fully owned by Outotec, and for this reason no allocations to subsidiaries regarding the environmental indicators were made..
Environmental data was readily available for Outotec’s largest business units. Our smallest offices, which mainly have fewer than 10 persons, were not able to report environmental data, because they are located in large office premises together with other companies. They typically pay a monthly lump sum to office space providers, and therefore it is not possible to determine their specific electricity, heat, or water consumption.
Integrating data collection
As of 2016, environmental data has been collected through our health and safety reporting system. Each location’s data is compiled on Microsoft Excel spreadsheets and fed into a SAP BO database. The data is then analyzed and combined into a single file to facilitate calculations.
Data on our social performance was collected applying a global master data system based on SAP Human Capital Management. The system includes accurate data on Outotec employees globally, covering all business units and providing basic information on all employees. Data on performance development dialogues (PDD) is compiled from the PDD tool based on SuccessFactor system. Changes were made to this tool in 2016, and for that reason we could not get the exact number of employees who conducted PDD in 2016.
Training data covers Outotec’s global training programs and it has been compiled from different reporting systems. Data on global training programs has been collected from a learning management system, our e-learning platform, and local human resources personnel. Safety training data has been collected from the health and safety reporting system. In addition, name lists were collected in Code of Conduct class-room trainings organized for blue-collar workers, and the number of participants was added in the final calculation when preparing this report. The learning management system was renewed in 2016, which is expected to improve the coverage and quality of our training data as of 2017.
Outotec’s global health and safety reporting system is used for data collection and to map out and monitor progress towards common health and safety targets in all Outotec operations. It also covers subcontractors on construction sites. Data about employees traveling in high-risk countries was collected from the Travel Tracker system used as part of our Global ISOS service.
Supply data is collected using the Global Supplier Database and from the SIEVO spend management software.
To collect data on human rights and compliance data, a questionnaire in the form of Microsoft Excel sheets was sent to the person responsible for human resources in each location.